Ready to run your PG with less chaos?
PG management software India operators can run day to day
TrackMyPG is a web app for PG operators: define rooms (per-room or per-bed rent), manage tenants, generate invoices, record payments, and see reports. Online rent collection is available after you connect a supported payment gateway in Settings.
Built for software for PG owners workflows in India — rooms, tenants, invoices, and collections in one app.
Who this is for
Is TrackMyPG right for you?
- Independent PG owners running one or two properties
- Family-run paying guest houses with desk staff
- Operators moving from notebooks to structured billing
- Growing PG businesses adding beds without adding chaos
Challenges
Common challenges
- Rent and dues live in notebooks or scattered chats
- Switching tenants between beds is hard to track fairly
- You need invoice PDFs and payment status in one place
- Growing from one PG to more means repeating the same work unless systems scale
How TrackMyPG solves it
Problem → solution mapping
Each pain point maps to a module that ships in the product today — not a roadmap promise.
Late rent follow-up
Invoice status + optional reminders; outstanding report
Occupancy tracking
Rooms module with per-bed or per-room rent
Bed availability
Live mapping tied to tenants and invoices
Tenant records
Profiles with documents and stay context
Security deposits
Deposit ledger when first paid invoice includes security
Manual invoicing
PDF invoices generated each cycle in-app
A typical day
A realistic day using TrackMyPG
Not a fantasy automation story — how owner-led teams actually run billing.
Check dashboard for dues and recent payments before desk opens.
Onboard move-in: create tenant, assign room/bed, note deposit on invoice settings.
Generate monthly invoices; share PDFs; mark cash/UPI as paid when received.
Review occupancy after move-ins; message only tenants with open invoices.
Run outstanding and revenue reports; export for accountant if needed.
Features
Modules this persona uses most
Rollout
How teams adopt TrackMyPG
Set up rooms and pricing
Add rooms with capacity, per-room or per-bed rent, and bed-level prices where you use them — matching what the Rooms module in TrackMyPG supports today.
Onboard tenants
Create tenant records, assign them to rooms or beds, and use the dashboard to see who is where.
Invoice and collect
Generate invoices, download PDFs, mark paid (including cash/offline), and optionally share online pay links after Payments onboarding for your PG.
Review reports
Use built-in reports (revenue, outstanding, tenant list, room occupancy, monthly summary) and exports instead of rebuilding spreadsheets each week.
Outcomes operators care about
One place for ops
Rooms, tenants, invoices, and payment status live in the same app — less context-switching than spreadsheets alone.
Clearer payment conversations
Invoice history and paid/unpaid status give you a shared reference with tenants.
Plans that match scale
Basic covers one PG; Pro up to three; Enterprise unlimited — aligned with how TrackMyPG subscription tiers work today.
ROI
Business impact operators care about
- Hours saved at month-end when outstanding is one report, not a spreadsheet merge
- Reduced follow-up effort when invoice status replaces chat scrollback
- Better visibility for travelling owners via dashboard and exports
- Improved collections when every payment ties to an invoice ID
- Fewer deposit and move-out mistakes with history on the tenant record
Upgrade path
When you should upgrade from Excel
Excel works when one person maintains a single sheet and rent is simple. TrackMyPG becomes the better fit when staff share billing, tenants expect PDF invoices, or you operate more than ~20–30 active beds.
Upgrade when you cannot answer “total outstanding today” in under a minute, or when UPI screenshots in WhatsApp are your only payment ledger.
Start with one property on trial: map rooms, run one cycle, compare reports to your sheet — then migrate active tenants only.
Read TrackMyPG vs Excel →Scale
How operations change by bed count
20 beds
Owner-led: one login, simple invoice cycle, optional online pay after gateway setup.
50 beds
Desk staff mark-paid daily; owner reviews outstanding weekly; Excel retired for rent ledger.
100 beds
Pro multi-PG or invites; standardized invoicing; reports export for accountant.
300 beds
Enterprise scale; role-based access; gateway per site; portfolio exports without VLOOKUP.
Related product areas
Comparisons
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