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PG Business Reports and Analytics
The Reports module lists exactly what the app generates today: Monthly Revenue, Outstanding Payments, Tenant List, Room Occupancy, and Monthly Summary — each scoped to the PG you have selected.
- Monthly revenue
- Outstanding payments
- Room occupancy
- Excel + PDF export
Pick a period, run the report, and export to Excel or PDF for owners or accountants — same behaviour as the live Reports page.
- 5
- report types
- Excel + PDF
- export formats
- Per-PG
- scoped data
- On-demand
- generation
The problem
What PG owners struggle with today
Most PG operators still coordinate tenants, rent, and documents across Excel, WhatsApp, and paper registers. That works until bed count, staff handovers, or month-end reconciliation expose gaps nobody can audit quickly.
- Excel sheets and WhatsApp threads become the unofficial ledger
- Duplicate tenant rows after busy move-in weekends
- ID copies and agreements scattered across phones and folders
- Payment screenshots without invoice IDs at month-end
- Room swaps that never update the “master” occupancy tab
- Owners cannot see outstanding rent without calling the desk
How TrackMyPG solves it
Problem → solution mapping
Each pain point maps to a module that ships in the product today — not a roadmap promise.
Manual month-end totals
Five in-app report types with export paths
Stale occupancy tabs
Room occupancy derived from live room/bed setup
Owner calls for numbers
Revenue and outstanding on demand per PG
Fragmented exports
Same database as operations — no CSV merge
Multi-site confusion
Run reports per active PG in the switcher
Feature deep dive
What you get in the product
Every capability below ships in TrackMyPG today — no roadmap promises, no fake automation.
Monthly revenue
Revenue aligned to invoices and payments for the period you select.
Owners trust month-end numbers.
- Tied to real invoices
- Period selectable
- Export-ready
Outstanding payments
A focus list for collections work — who still owes and how much.
Desk prioritises follow-up correctly.
- Unpaid + overdue angles
- Filter by room/bed
- Feeds reminders
Tenant list
Directory-style export of tenant records for the active PG.
Audits and handoffs get easier.
- Full directory
- Per-PG scope
- Excel / PDF
Room occupancy
Occupancy view derived from how your rooms and beds are configured.
Pricing and marketing decisions improve.
- Live from inventory
- Spot vacant beds
- Plan for the next cycle
Workflow
Step-by-step in TrackMyPG
The same flow your desk runs every month — from tenant to report.
Add tenant
Create a profile with contact, stay dates, and documents your process requires.
Assign room or bed
Map the tenant to physical inventory with per-room or per-bed rent.
Generate invoice
Raise rent bills with PDF download and clear paid vs unpaid status.
Track payment
Mark cash or bank paid, or collect online after gateway onboarding.
Monitor occupancy
See which beds are occupied from the same data that drives billing.
Generate reports
Export revenue, outstanding, tenant, and occupancy views for owners.
Benefits
Measurable outcomes on the ground
Monthly revenue
See revenue aligned to invoices and payments for the month you select.
Tenant list
Directory-style export of tenant records for the PG.
Outstanding payments
Concentrates unpaid and overdue invoice angles for collections work.
Room occupancy
Room-wise occupancy view derived from how rooms and beds are set up.
Outcomes
What operators report after adoption
- Less manual reconciliation between chat, sheet, and register
- Fewer payment disputes with invoice PDFs tenants reference
- Faster tenant onboarding when rooms and billing connect day one
- Higher occupancy visibility without walking every floor
- Reduced owner follow-up calls when desk uses one ledger
Compare
Manual vs Excel vs TrackMyPG
The same PG tasks, three ways to run them. See exactly where structured software pulls ahead.
| Task | Manual / registers | Excel sheets | TrackMyPG |
|---|---|---|---|
| Tenant records | Notebook & register rows | Rows that drift out of sync | Searchable profiles linked to rooms |
| Rent invoices | Hand-written or ad hoc PDFs | Manual template per tenant | In-app invoices with PDF + status |
| Payments | UPI screenshots in chat | Paste amounts into cells | Payments tied to invoice IDs |
| Occupancy | Whiteboard or memory | A “master” tab nobody trusts | Live room & bed mapping |
| Outstanding dues | Recalculated over phone calls | Fragile pivot tables | Outstanding Payments report |
| Month-end reports | Hours of manual totals | Copy-paste + formulas | One-click Excel / PDF export |
Feature ecosystem
Works with the rest of TrackMyPG
Each module shares the same tenant, room, and invoice data — so your operations stay connected end to end.
Explore related guides
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