Ready to run your PG with less chaos?
Online Rent Collection System for PG Owners
Collection in TrackMyPG means invoice-level status: paid in cash or bank inside the app, or paid online through your connected gateway — plus reports that list what is still due.
- Cash · bank · online
- Razorpay + PayU
- Outstanding report
- Email · SMS · WhatsApp
Owners enable Payments per PG after completing marketplace onboarding (supported flows include Razorpay and PayU in the current product). Tenants use the rent pay experience your PG turns on.
- One ledger
- cash, bank & online
- Razorpay + PayU
- gateway-ready
- Outstanding
- report built in
- 3 channels
- email · SMS · WhatsApp
The problem
What PG owners struggle with today
Most PG operators still coordinate tenants, rent, and documents across Excel, WhatsApp, and paper registers. That works until bed count, staff handovers, or month-end reconciliation expose gaps nobody can audit quickly.
- Excel sheets and WhatsApp threads become the unofficial ledger
- Duplicate tenant rows after busy move-in weekends
- ID copies and agreements scattered across phones and folders
- Payment screenshots without invoice IDs at month-end
- Room swaps that never update the “master” occupancy tab
- Owners cannot see outstanding rent without calling the desk
How TrackMyPG solves it
Problem → solution mapping
Each pain point maps to a module that ships in the product today — not a roadmap promise.
UPI screenshots in chat
Mark-paid on invoice IDs; optional gateway checkout
Cash diary only
Single ledger for cash, bank, and online settlements
Reminder chaos
Reminder settings and templates where channels are enabled
Owner blind spots
Outstanding Payments report and dashboard widgets
Staff disputes
Shared invoice status instead of parallel notebooks
Feature deep dive
What you get in the product
Every capability below ships in TrackMyPG today — no roadmap promises, no fake automation.
Mark-paid workflows
Record cash and bank transfers against real invoices so the ledger matches reality.
Month-end matches what the desk actually collected.
- Cash & bank capture
- Tied to invoice IDs
- No parallel cash diary
Online rent (India)
Razorpay/PayU-style onboarding per PG lets tenants pay against issued bills.
Tenants pay against bills, not loose payment links.
- Per-PG gateway setup
- Invoice-linked checkout
- Settlements reconcile back
Outstanding visibility
Reports concentrate who still owes for the selected period.
Collections work starts with a trusted list.
- Outstanding Payments report
- Dashboard dues widgets
- Filter by room or bed
Notification channels
Email, SMS, and WhatsApp infrastructure exists where you configure it.
Reminders complement invoice status, not replace it.
- Email by default
- SMS / WhatsApp where enabled
- Templated messages
Workflow
Step-by-step in TrackMyPG
The same flow your desk runs every month — from tenant to report.
Add tenant
Create a profile with contact, stay dates, and documents your process requires.
Assign room or bed
Map the tenant to physical inventory with per-room or per-bed rent.
Generate invoice
Raise rent bills with PDF download and clear paid vs unpaid status.
Track payment
Mark cash or bank paid, or collect online after gateway onboarding.
Monitor occupancy
See which beds are occupied from the same data that drives billing.
Generate reports
Export revenue, outstanding, tenant, and occupancy views for owners.
Benefits
Measurable outcomes on the ground
Single ledger
Payments reconcile to invoice records so desk staff and owners share one source of truth.
Optional outreach
Email, SMS, and WhatsApp sending exists in the platform with wallet-backed pricing — effectiveness depends on your templates and configuration.
Online settlement when live
Gateway-linked UPI/card flows settle against the same invoices you already raised.
Fewer disputes
Tenants reference the same invoice PDF and status you see on the Invoices screen.
Outcomes
What operators report after adoption
- Less manual reconciliation between chat, sheet, and register
- Fewer payment disputes with invoice PDFs tenants reference
- Faster tenant onboarding when rooms and billing connect day one
- Higher occupancy visibility without walking every floor
- Reduced owner follow-up calls when desk uses one ledger
Compare
Manual vs Excel vs TrackMyPG
The same PG tasks, three ways to run them. See exactly where structured software pulls ahead.
| Task | Manual / registers | Excel sheets | TrackMyPG |
|---|---|---|---|
| Tenant records | Notebook & register rows | Rows that drift out of sync | Searchable profiles linked to rooms |
| Rent invoices | Hand-written or ad hoc PDFs | Manual template per tenant | In-app invoices with PDF + status |
| Payments | UPI screenshots in chat | Paste amounts into cells | Payments tied to invoice IDs |
| Occupancy | Whiteboard or memory | A “master” tab nobody trusts | Live room & bed mapping |
| Outstanding dues | Recalculated over phone calls | Fragile pivot tables | Outstanding Payments report |
| Month-end reports | Hours of manual totals | Copy-paste + formulas | One-click Excel / PDF export |
Feature ecosystem
Works with the rest of TrackMyPG
Each module shares the same tenant, room, and invoice data — so your operations stay connected end to end.
Explore related guides
Got Questions?
Everything you need to know about TrackMyPG. Can't find what you're looking for? Contact our support team.
Ready to Simplify Your
PG Management?
Start your 7-day free trial today. Pay ₹1 to activate via Razorpay. Set up your PG in under 5 minutes and see the difference.